Program administrator

Girls Who Invest has been evolving quickly and is focused on expansion. We are looking for a detail-orientated, bright, creative, forward-thinking, technology-savvy individual with experience in executive assistance. The Program Administrator is responsible for implementing and maintaining systems that optimize the workflow of the organization. You will play an active role in coordinating all GWI programs. You will work closely with and provide administrative support to the CEO, the Head of Programs and the Head of Career Development.  You must be a self-starter and thrive on working with little or no supervision or guidance. The successful Program Administrator will have the skills, sensitivity, and personal confidence to communicate effectively and efficiently with all GWI stakeholders.

Responsibilities Include:

  • Work with the Head of Programs and host universities on summer program planning.
  • Work with the Head of Programs to design our application in the applicant tracking system, and maintain the database as necessary.
  • Work with Head of Career Development to secure internships for our program scholars and alumni.
  • Assist the Head of Career Development in providing on-going support to our scholars.
  • Work with GWI admissions committee to select future classes.
  • Hire and manage Resident Teaching Assistants (RTA) for our summer program.
  • Track and acknowledge donations and sponsorships.
  • Work with CEO to plan and implement board and advisory board meetings.
  • Assist Founder and CEO with scheduling.
  • Create and send emails for Founder and CEO as needed.
  • Create and manage a contact database (CRM) for the organization 

Key Qualifications:
We are seeking a highly detail-oriented individual with technology expertise, as well as the ability to take on a wide range of projects. Additional requirements are:

  • Exceptional organization skills
  • Strong attention to detail
  • Exceptional problem solving and project management skills
  • Ability to work independently with little supervision
  • Excellent writing/editing and verbal communication skills
  • Previous experience supporting executive leadership
  • Sincere commitment to work collaboratively with all constituent groups, including staff, board members, volunteers, donors, program participants, and other supporters

Bachelor’s degree from an accredited college or university
Two to five years of relevant work experience
Previous experience in the nonprofit or finance sector preferred

This is an outstanding opportunity for a highly motivated professional to assume a pivotal role in the evolution of a fast-growing, highly respected organization. At present this is an independent contractor position with flexible hours (about 30-40 hours/week) and competitive monthly rate. A full-time position with salary and benefits may be available in the first quarter of 2018.